Internal:Meeting 8 June 2005
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Agenda meeting 8 June 2005
- presentation of the latest budget update
- Sponsoring status, how much we have, how much we still need.
- we need 40 000 euros, including 20 000 for interpretation, which should be taken care of by a sponsor (Babel something?). Which leaves us with 20 000 euros to find.
- Mindtouch seems to be ok for 10 000 , to be drafted and completed.
- Number of registrants
- update and status on finances coming in (or missing, for that matter)
+------+----------+------------+ | paid | count(*) | sum(total) | +------+----------+------------+ | yes | 74 | 6640 euros | | no | 92 | 8880 euros | +------+----------+------------+
- room assignment and other smallish things
- Room assignment will be taken care of by HdJ and Orga team the week before the event.
Site organisation and logistics
- job descriptions
- we need to sort out all those who said they would help, and choose people to fill the job positions
- network status
- Internal:Networking gives a pretty good idea of the whole thing
- Servers: German Verein is being asked if they can buy servers. They need to know where those servers can go once bought.
- on site organisation
- press conference
- other special events
- Party at the bortfabrik, sponsor Sun gives us 1000 euros. We're having free drinks and then drinks can be purchased at the Brotfabrik. Internet access.
- sponsors talk
- Antwerpes: should not have a presentation on his own but be part of a panel, workshop, anything that will give him an audience.other speakers to answer to.
- number of talks
- budget needed for speakers
- special requirements to the logistics team
- All this to be discussed at program meeting tomorrow (9th June)
- on site communication
- press-releases agenda
- in-projects communication